VMS Solutions
Knowing is only useful if something happens next.
VMS turns compliance information into action.
From audits and corrective actions to PPM, training, documentation, statutory requirements and operational evidence, VMS helps organisations understand what requires attention, act on it and maintain a clearer compliance position.
Everything VMS Can Do
From finding the gap to maintaining the assurance.
VMS Command™
One view across the organisation.
Board-level visibility of the assurance position across sites, actions, PPM, training and documents — so leadership sees the whole picture, not just what individual sites report.
Consultant Support
Judgement when it matters.
Compliance queries, incident review, RIDDOR applicability, corrective action guidance and operational advice available from experienced professionals — not an FAQ page.
VMS Verify™
Evidence it happened.
Simple operational verification strengthens evidence around recurring checks and site controls — so management knows important activities are being completed, not just documented.
Statutory Compliance
Identify, arrange, evidence and monitor.
Statutory inspections, testing, assessments and specialist services coordinated through VMS — so the requirement is met, the evidence is returned and the next due date is visible.
PPM Management
Your matrix managed, not just monitored.
Planned preventative maintenance compliance reviewed, tracked and managed across individual sites or entire estates — with visibility of what is current, overdue or approaching.
Document Assurance
Policies that reflect the business.
Policies, risk assessments, procedures and safe systems of work reviewed and maintained so they remain relevant to actual activities, locations and risks — not generic documents from three years ago.
Training & Competence
Know who needs what — and when.
Training requirements identified, organised and monitored across roles and locations. Training gaps visible to management before a regulator identifies them.
RAMS / PCI / CPP
The document when you need it.
Risk Assessments, Method Statements, Pre-Construction Information and Construction Phase Plans prepared by experienced consultants — around actual activities, not standard templates.
VMS Tracker™
Know what comes next.
PPM schedules, certificates, training requirements, documents and corrective actions remain visible after the audit — so compliance does not disappear into folders between assessments.
VMS Audit™
Know where you stand.
Independent evidence-led compliance auditing — remote, physical or combined — with professional findings and corrective priorities rather than another generic checklist.
Government & Contract Assurance
Independent oversight at scale.
Evidence-based assurance across complex, dispersed government and outsourced contracts — remote monitoring, targeted auditing, trend reporting and consolidated contract-wide visibility.
How VMS Works
VMS doesn't just tell you what is wrong.
VMS helps you get on top of it — and stay there.
We don't simply produce a report.
We help you move the position forward.
01
Audit
Establish where your compliance position actually stands — through independent, evidence-based review.
02
Address
Move identified gaps, findings and corrective actions forward rather than leaving them in a report.
03
Manage
Keep PPM, training, documents and recurring requirements visible and current.
04
Support
Access professional compliance help when questions arise — not just a system to navigate.
05
Verify
Strengthen evidence around important operational controls across your locations.
06
Assure
Give management a clearer view of the compliance position across the organisation.
VMS Audit™
Know where you stand.
Evidence-led compliance auditing with professional review — helping establish what is working, what requires attention and what needs to happen next.
Finding it doesn't fix it.
Where gaps are identified, VMS can help clarify what needs to happen next, support corrective action and maintain visibility as the position moves forward.
Independent assessment
Evidence-based findings
Clear corrective priorities
VMS Audit™
Assurance Summary
Fire Safety
Satisfactory
91%
Electrical
Action Required
74%
Health & Safety
Satisfactory
88%
CDM Compliance
Under Review
82%
Illustrative report structure — dummy data
Confidential
Professional Report
Reviews
Actions
Documents
Certificates
Training
PPM
VMS Tracker™
An overdue requirement needs more than a red flag.
VMS can help manage and review recurring compliance requirements, understand what requires attention and work with the organisation to move the position forward.
We help manage the matrix.
We review the evidence.
We keep sight of what comes next.
Planned Preventative Maintenance
Your PPM matrix should manage risk — not become another spreadsheet.
VMS supports the ongoing management of PPM compliance information. Important inspections, servicing requirements and renewal dates are monitored to provide clearer visibility.
Requirement
Location
Status
Fire Alarm Service
Manchester
Current
Emergency Lighting
Liverpool
Review Due
Gas Safety Certificate
Birmingham
Current
Lift Examination (LOLER)
Leeds
Attention Required
Electrical Inspection (EICR)
London
Current
Illustrative PPM overview — dummy data
We can help manage the matrix.
We can review the evidence.
We can identify upcoming requirements.
Document Assurance
Generic documents don't manage site-specific risks.
Policies and risk assessments should reflect the organisation they belong to. VMS can review and support the development of policies, procedures and risk assessments so they remain relevant to actual activities, locations and operational risks.
Documents should change when your business changes.
H&S Policies
Risk Assessments
Procedures
Safe Systems of Work
Operational Documents
Review Dates
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Competence & Training
Know who needs what — and when.
VMS supports organisations in identifying, organising and monitoring training requirements across employees, roles and locations. Where training is required, appropriate solutions can be provided or coordinated.
Role
Requirement
Status
Renewal
Site Manager
Fire Safety
Current
Mar 2026
Operations Lead
Manual Handling
Review Due
Oct 2025
Maintenance Tech
PASMA
Current
Jan 2027
Operations Lead
Manual Handling
Review Due
Oct 2025
Illustrative training overview — dummy data
VMS Statutory Compliance
From identifying the requirement
to getting it done.
VMS does not simply identify compliance gaps and leave clients to resolve them. We can support the coordination of statutory inspections, assessments, testing and specialist compliance services — maintaining visibility of what is required, what has been completed and what comes next.
Fire Safety
Risk Assessments
Alarm Servicing
Emergency Lighting
Fire Doors
Electrical
EICR
PAT
Fixed Systems
Emergency Systems
Gas & Mechanical
Gas Safety
Boilers
Heating
HVAC
Water Safety
Legionella
Water Hygiene
Monitoring
Lifting & Access
LOLER
Passenger Lifts
Access Equipment
Building & Environmental
Asbestos
Ventilation
Specialist Surveys
Services are delivered according to the competence and accreditation requirements applicable to the work.
IDENTIFY
VMS Audit™ identifies requirements and gaps.
ARRANGE
VMS coordinates the appropriate specialist support.
EVIDENCE
Reports and certificates are returned to the client record.
MONITOR
VMS Tracker™ maintains visibility of future requirements.
ASSURE
VMS provides continuing oversight of the position.
Don't just find the gap.
Close it — and keep it closed.
Practical Compliance Support
When you need the document — not another explanation of it.
VMS can support organisations with the preparation and review of essential compliance documentation — delivered to the standard the situation requires.
RAMS
Risk Assessments and Method Statements developed around the actual activity, environment and control requirements.
PCI
Pre-Construction Information support to help ensure relevant information is structured and communicated appropriately.
CPP
Construction Phase Plan support for projects requiring clear arrangements for managing health, safety and project controls.
VMS Verify™
Policies describe what should happen.
Verify helps evidence that it did.
Individual sites
Multi-site operations
Distributed teams
Remote locations
Professional Support
Not every compliance question belongs in a dashboard.
When questions arise, incidents occur or additional professional support is required, VMS clients can access experienced compliance consultants — rather than being left alone with software and an FAQ page.
Technology handles information. People exercise judgement.
VMS consultants provide professional guidance. Statutory responsibilities remain with the legally responsible person.
VMS Command™
Overall Assurance
87%
Sites
26
Sites Requiring Attention
3
Priority Actions
7
PPM Position
92%
Training Position
89%
Docs Requiring Review
5
Verify Completion
96%
Site Overview
6 of 26 shown
Manchester
Assured
94%
Birmingham
Attention Required
71%
Liverpool
Assured
91%
Leeds
Review Due
82%
London
Assured
88%
​Bristol
Assured
90%
Executive Visibility
Stop managing compliance one site at a time.
VMS Command™ provides senior management with a consolidated view across individual locations, portfolios, estates and operational fleets. Instead of disconnected reports and local records, management sees the wider assurance position from one place.
Contract Assurance
One contract. Multiple locations. One clearer compliance position.
VMS can support organisations responsible for complex and geographically dispersed contracts through structured evidence-based compliance review, site assurance, action visibility and consolidated management reporting.
Evidence
Structured compliance information.
Review
Professional assessment of the position.
Action
Visibility of what requires attention.
Reporting
Clear consolidated information for contract leadership.
From independent assurance to continual oversight.
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Professional expertise throughout.
Insurance & Risk
Better evidence supports better risk conversations.
VMS can work alongside insurers, brokers and risk professionals where stronger compliance evidence and assurance visibility can support a clearer understanding of operational risk.
Where independent assurance evidence can support risk review:
Documented compliance position across sites
Independent audit findings and corrective action status
PPM and statutory inspection currency
Training and competence records
Incident review and corrective action history
Contractors · RAMS · CDM
Work being planned?
Send it to VMS.
When contractors are attending site or works are being planned, you should not be left trying to work out what paperwork is required or whether the information you have received is sufficient.
​
Tell VMS what work is proposed and provide the information or documents you already have. We can review the work and supporting evidence, identify what requires attention and help establish the appropriate documentation and compliance arrangements.
You provide the project information.
VMS helps with the rest.
CPP
VMS can prepare Construction Phase Plans from the project information supplied where appropriate.
PCI
VMS can prepare Pre-Construction Information from the project information supplied where appropriate.
CDM
Help identify relevant CDM considerations and documentation requirements for the proposed works.
RAMS
Review contractor Risk Assessments and Method Statements, identify gaps and raise points requiring clarification.
RAMS
Contractor sent you RAMS? Send them straight to VMS.
Every time a contractor submits Risk Assessments and Method Statements, VMS can carry out a professional review — checking the content is appropriate for the activity, site and circumstances, identifying gaps and raising any points requiring clarification before work begins.
Content reviewed against the activity
Content reviewed against the activity
Clarification points raised
Evidence of review retained
Depending upon the nature and scope of the works, matters may include: contractor competence · insurance · asbestos information · permits · isolations · fire precautions · work at height · COSHH · site controls.
Work Planned
Send to VMS
VMS Reviews
Requirements Identified
Site Supported
Accident & Incident Support
Something happened?
Report it to VMS.
When an accident, incident or near miss occurs, the site should not have to immediately work out what forms are needed, what needs investigating or whether statutory reporting requirements may apply.
​
Provide VMS with the facts, photographs and evidence available. We can review what happened, identify further information required, support the investigation and help determine the appropriate next steps.
You report what happened.
VMS helps determine what happens next.
Incident Review
We review the information and evidence provided.
Documentation & Actions
We can support the required records, investigation documentation, corrective actions and review of relevant compliance documents.
RIDDOR Assessment
Where relevant, VMS can assess the circumstances against RIDDOR reporting requirements and support the appropriate reporting process.
Investigation Support
We help establish what requires further investigation and what additional evidence may be needed.
Where an incident indicates that a risk assessment, procedure, training requirement or other compliance document should be reviewed, VMS can help deal with that too.
Incident
Report to VMS
Evidence Reviewed
RIDDOR / Investigation Considered
Site Supported
